Instructor FAQ

Q:    When is the deadline to fill out evaluations?
A:    The deadline is stated in the e-mail notifications we send.  Please visit our Online Evaluation Schedule page for a listing of specific dates.
   
Q:    What do I do if I cannot access my evaluations reports?
A:    Please visit our Instructor Access to Online Evaluation Reports page for detailed information.
   
Q:    How do I know which classes are evaluated online?
A:    The e-mail we send instructors will list the courses that are being evaluated online for that quarter.
   
Q:    How do my students know when to evaluate my class?
A:    Students receive an e-mail at the start of the evaluation period inviting them to participate.  We send two reminders after the first notification.  Each e-mail will include an updated list of classes that require evaluation.  If you would like to see a sample of this e-mail, please see Online Evaluation Email Notifications page.
   
Q:    What if my students miss the deadline to fill out the evaluation - can they fill it out afterward?
A:    No online evaluations may be filled out after the survey deadline specified in the notification e-mails for both students and instructors.
   
Q:    What if a student makes a mistake filling out the evaluation.  Can it be corrected or taken back?
A:    It is not possible to change or retract an evaluation once it is submitted online since anonymity makes it impossible to identify specific answers.  We suggest students contact the instructor's department to provide clarification.
   
Q:    Will I be able to see the evaluation reports before I turn in grades?
A:    No, this is not possible.  All grades for a class must be submitted via Gradebook/Gradebook Express in order for the instructor and TA's to have access to their reports.
   
Q:    Will I be able to tell who gave particular answers since this is done through MyUCLA?
A:    Answers to this survey are anonymous and confidential.  All responses are stored in a secure database that is not connected to an identity.
   
Q:    Will I be able to read my students' comments?
A:    Yes, the report the instructors receive contains the written comments.
   
Q:    When and how will I be able to see the results of the evaluation?
A:    We send an e-mail to instructors after the evaluations close with instructions on how to access the reports.  You may view a sample of this e-mail on our Online Evaluation Email Notifications page.
   
Q:    What if I turn in grades past the deadline?
A:    You will need to contact your department's Evaluation Coordinator to receive a copy of the evaluation report.
   
Q:    Why aren't all courses being evaluated online?
A:    Currently, online evaluation is in a test pilot phase.  Not all departments and programs are participating in the pilot at this time.
   
Q:    I plan to submit grades prior to the end date of the evaluation period. Will my students still be able to evaluate?
A:    By submitting grades during the evaluation period, the evaluations for your course will be closed and students will no longer be able to evaluate.