Grant Submission Instructions

There are two grant cycles per academic year, during the Fall and Spring quarters. The grant submission deadlines for AY2018-19 are by 5:00PM on:

Friday, May 4, 2018
Friday, November 9, 2018

Online Application for Instructional Improvement Major Grants
Please be sure to download the Budget Worksheet that you must include in the application form.

Statements of support from department or program chairs, fellow faculty, and others are recommended, but not required.

The narrative should not exceed six (6) pages, and should clearly present the problem to be solved and the proposed solution. Proposals should be tied to courses or articulate how it will affect courses and impacts students learning.

Since funding for Instructional Improvement comes from a number of sources and may be restricted for certain purposes, the budget detail is essential.

Guidelines

The CIIP has adopted the following policies:

  • Funds will not be provided for travel expenses.
  • Funds will not be provided for 1/9 summer salaries.
  • Funds will not be provided for supplies normally provided by the department, or that are basic to the course.
  • Funds will not be provided for hardware or instructional equipment unless they are integrated with programmatic improvements and are exclusively used for instructional purposes. Costs may not exceed $6,000. Requests to equip laboratories or other forms of project implementation are not appropriate.
  • Fee remissions, worker’s compensation, and other hiring fees for GSRs and TAs will be the responsibility of the hiring department. These funds should not be included in the budget worksheet. Whenever funding is available, the IIP grant will allocate 19900 funds for GSR and TA salaries.
  • The copyright to any material, including, but not limited to, technology, software, games, video clips, etc. developed with these funds will reside with the Regents of the University of California.

Program Overview

Participation in Faculty Improving Teaching (FIT) Communities

IIP grantees are invited to meet to discuss their projects funded by the IIP Grants. This faculty community of practice program is an opportunity for all grantees to receive ongoing feedback and support from OID consultants, as well as from fellow IIP-supported faculty members who have received funding this year. 

Participation in this program helps faculty and students get the most out of IIP projects; it also helps faculty assess and demonstrate any successes or lessons learned, thereby increasing the likelihood that future proposals (to IIP and others) will be funded.

IIP Grantee Reporting

Every grantee is expected to share their experience by either publishing or presenting their project in some venue. This could take a variety of forms, such as:

  • Speaking (even informally) at an event sponsored by one of the divisions, schools or OID
  • An article or editorial in the Daily Bruin or other campus publication
  • A brief report, recorded talk, or slide show to be highlighted on OID’s website
  • Publishing in a journal related to teaching effectiveness

Please acknowledge OID’s support in all presentations and publications and notify us in advance of any presentation so that we may record it if we see fit.

In addition to the sharing requirement above, we ask that each grantee provide a list of other instructors or courses which might be appropriate for adoption of similar teaching approaches.

Note that grantees will not be eligible for additional funding until they have satisfied the requirements listed above.

Areas of Assistance

Traditionally, IIP funds have provided for faculty course releases, salaries (for staff, undergraduate or graduate assistance), equipment, and supplies/materials. We now have new resources faculty can request as part of their proposals. You may now directly include in your proposal a request for resources or assistance (measured by hours) from OID’s content experts. We understand that faculty may not know exactly how many hours it would take to accomplish their objective, so please feel free to include a rough estimate of the number of hours and a description of the type of support you would need. OID can make the determination of the actual number of hours after an initial discussion.

  • Assessment: We strongly encourage proposals to include assessment components, to evaluate the effectiveness of the proposal as well as impact on student learning. This has traditionally been in the form of a GSR to assist with collection, analysis, and interpretation of assessment data. Center for Educational Assessment researchers are available for consultation that may lead to assistance with implementation. 
  • Studio time: Faculty are often encouraged to try new techniques, but find that they lack the resources and expertise to implement them. Faculty may now request assistance to “flip the class” and create online modules of course materials. Material professionally recorded in the Instructional Media Production Studio, as well as consultation with OID staff, can be requested as an IIP Grant.
  • Consultation: Faculty may request consultation on a variety of topics related to instruction, including but not limited to, pedagogy, curriculum development, course design, instructional technology, and online/hybrid course development. 

Consultation

We recognize that there are many areas open to interpretation, and we strongly recommend a consultation with Dr. Kumiko Haas, Director of Instructional Improvements Programs, to clarify likely funding categories and project design. The Instructional Improvement Programs e-mail address is: iip@oid.ucla.edu.

Consultation is intended to help develop a proposal and is not an opportunity for lobbying on behalf of a proposal. Please schedule consultation appointments well in advance of the deadline for submission. Appointments during the last week of the application period are not available. Phone consultation and e-mail are the most efficient methods for answering specific questions.

Characteristics of Successful Proposals

In general, the CIIP has favored proposals which:

  • are innovative or experimental
  • have clearly defined objectives and timeline for completion
  • have potential for long-term impact and/or continued use
  • have a mechanism for determining success or other evaluative components
  • involve ladder faculty
  • include matching support from other sources of funds (from Departments, Deans, grants, etc.)
  • make effective use of existing campus resources, such as involving the support of local technology support centers
  • indicate that other non-monetary resources necessary to the successful completion of the project have been carefully assessed or secured
  • include substantive statements of support from department or program chairs, fellow faculty, and others
  • are not intended to support faculty research
  • involve equipment requests only as part of a programmatic change